What Happens Before the Big Day: The Little Red Pizza Co. Setup Process

Planning an event can feel overwhelming, but when it comes to catering, we believe it should be as smooth and stress free as possible. At Little Red Pizza Co., our approach is all about keeping things simple, professional, and perfectly organised—from the moment you make an enquiry to the day we light the oven and start cooking.

Here’s a behind-the-scenes at the setup process for your event, so you know exactly what to expect when you book us for your wood-fired pizza, BBQ, or bespoke catering.

Step 1: Enquiry & Initial Contact

The process starts when you get in touch via our website contact form, email, or phone. Whether you’re planning a wedding, corporate event, garden party, or festival, just let us know the basics:

• The date of your event

• The type of event you’re hosting

• Your estimated number of guests

• Any initial menu preferences or dietary requirements

Once we receive your enquiry, we’ll respond promptly to discuss your needs in more detail. This is where we’ll get a sense of your vision, preferences, and any special requests you may have.

Step 2: Event Details & Venue Recce

After the initial contact, we’ll dive deeper into the practical aspects:

• Finalising Numbers: We’ll confirm your guest list size, so we can plan accordingly.

• Discussing Menu Options: Whether you want a wood-fired pizza buffet, BBQ setup, or bespoke menu, we’ll tailor our offering to suit your event.

• Checking Timings: We’ll establish when food service should start, any breaks (for speeches or presentations), and the overall flow of the event.

If needed, we’ll arrange a venue recce to assess the location. This step is crucial to make sure there’s enough space for our trailer mounted wood fired oven or BBQ. We’ll check for:

• Flat, accessible ground for our setup

• Proximity to power sources (if needed)

• Safe cooking space with good ventilation

Client Story: Wedding Catering at Stock Farm Barn

A great example of how we handle this process was when we were asked to cater for a wedding at Stock Farm Barn. It was our first time catering at the venue, so we arranged a pre-event recce to make sure we were fully prepared.

During our visit, we assessed the layout and saw that there was ample space for our pizza oven outside the barn—perfect for setting up a welcoming, lively catering area. The client was thrilled that we took the time to make sure everything would run smoothly on the big day.

On the day itself, we arrived early to set up, lit the wood-fired oven, and prepared our ingredients for the evening. The guests loved the live cooking experience, and the pizzas were a huge hit. The couple was delighted with how everything turned out, and we left Stock Farm Barn knowing we’d helped make their special day even more memorable.

Step 3: Final Confirmation & Logistics

Once the venue is checked and the details are agreed upon, we’ll finalise the arrangements with you. This includes:

• Sending over a confirmation email with the final details

• Answering any last minute questions or concerns

• Ensuring you have all the necessary contact details for the day

We’ll also double check our equipment and ingredients, making sure everything is ready to roll.

Step 4: The Big Day – Setting Up & Serving

On the day of your event, we’ll arrive in plenty of time to set up:

• Positioning the Trailer: We’ll park our wood-fired oven or BBQ trailer in the agreed spot.

• Lighting the Oven: Getting the oven to temperature takes around an hour, so we’ll get the fire going as soon as we arrive.

• Prepping Ingredients: We’ll lay out our fresh toppings, dough, and sides, ready to cook.

• Final Check: We’ll make sure everything is clean, organised, and guest ready.

Once we’re set up, it’s time to start cooking! Guests can watch their pizzas being prepared, smell the smoky BBQ flavours, and see the flames dance in our wood-fired oven. We’ll serve buffet style, keeping things moving quickly so everyone gets their food without a long wait.

Why We Take Care of the Details

Our goal is to make your event catering seamless and enjoyable. By handling the setup logistics and ensuring every detail is covered, we take the stress off your shoulders—leaving you free to enjoy the event.

Whether it’s a wedding in Cheshire, a corporate event in Manchester, or a garden party in Altrincham, we pride ourselves on being organised, punctual, and professional.

FAQs – Our Setup Process

Q: How far in advance should I book?

We recommend booking as early as possible—especially for summer weekends and holiday periods.

Q: Can you set up anywhere?

We can set up in most outdoor locations, as long as there’s flat ground and good access. We’ll assess this during the venue recce.

Q: How long does setup take?

Typically, it takes around 60 minutes from arrival to being ready to serve.

Q: Do you need access to power or water?

Our trailer-mounted ovens are self-sufficient, but access to a power source is helpful for lighting and minor equipment.

Q: Can you work with venue staff to coordinate setup?

Absolutely—we’re experienced in liaising with venue managers and event coordinators to make sure everything runs smoothly.

Ready to Book Your Catering with Little Red Pizza Co.?

Whether you’re planning a corporate lunch, a festival feast, or a wedding celebration, our team will handle every detail from start to finish. We make it easy, delicious, and stress free.